Office Administrator

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  1. Permanent
  2. English
  3. Associate
  4. Zug
  5. Assistant & Administration
  6. Commodities & Natural Resource
  7. Office Administration, Administration, Reception, Office Management, MS Office, Secretary, Personal Assistant, Team Assistant, Executive Assistant
Our client is an international trading company based in Zug.

On behalf of our client, Swisslinx is looking for a young and motivated Office Administrator to manage their front desk and perform various administrative tasks.

Preference will be given to someone able to start ideally beginning or mid of April.

Your mission

- Receptionist responsibilities – answering and redirecting calls, greeting visitors, responsible for the preparation and distribution of the Post and DHL, set up conference calls, office diary management (booking and tracking meetings for the team)
- Maintaining the good appearance of the office – morning check-ups; monitoring and reporting faults around the office
- Holidays balance management
- Expense claim preparation - credit card statements, petty cash reconciliation, and preparation of private expense claims for Senior Management (upon request); processing office related invoices
- Ordering office supplies; act as contact point for all local providers; management of office related contracts
- Act as substitute for the designated Travel Coordinator during absence so good knowledge of the travel industry is needed
- Organization of onsite and offsite team events – Christmas dinner, team aperos etc.
- Ad- hoc office related projects as assigned by the supervisor
- Other administrative tasks as requested by the team and/or Senior Management members

Your background

- At least 3 years of experience working in multicultural fast- paced environment
- Fluent in English / Intermediate level of German (B1) is good to have
- Proficient in MS Office and other common computer programs
- Ability to multitask and switch focus quickly; flexible and can- do attitude
- Able to work independently; successfully anticipates problems and proactively resolves them
- HR experience would be advantageous, but not essential

What’s on offer

Our client is a fast-growing group. They are offering a very dynamic and international environment. This opportunity will ideally suit a young individual with a first professional experience and excellent interpersonal skills who wants a varied job and interactions many internal and external stakeholders.

Preference will be given to someone able to start ideally beginning or mid of April.

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