Office Manager / Executive Assistant

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  1. Permanent
  2. English, German
  3. Not Applicable*
  4. Zurich, Schwyz
  5. Assistant & Administration
  6. Commodities & Natural Resource
  7. Office Management, Executive Support
On behalf of our client, a leading and multinational company in the area of shipping and chemicals, Swisslinx is seeking a motivated Office Manager / Executive Assistant.

The ideal candidate will enjoy working in an international and personable environment, enthusiastic to lead a variety of tasks from executive and project support to office management.

Your Mission:

• Manage the office and set up new structures: ordering supplies, managing correspondence and post, answering calls, improving the running / efficiency of the office by implementing new protocols
• Support directly the Managing Director and the wider management team with organising meetings and travel, prepare documents and related admin, ensure smooth communication, and assist with finance / expense reporting
• Participate in presentations and deliver reports
• Responsible for planning and coordinating company events and conferences on a local and global level
• Ensure employees have all the resources needed for the completion of their work – be the first point of contact for any issues (IT, equipment, supplies etc.)
• Partake in the onboarding of new employees

Your Background:

• Relevant academic preparation
• Proven experience working in a similar role – supporting management professionals / office management
• Excellent communication skills, organized, reliable, and self sufficient
• Strong German and English language skills, Swiss German a plus

We look forward to receiving your applications!

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