Swisslinx Privacy Policy
Updated: May 2025
1. Introduction
Swisslinx, part of the Circle8 Group (hereinafter “Swisslinx”), is committed to protecting your personal data. This Privacy Policy outlines the personal data we collect and process when you visit the Swisslinx website, use our services, or contact us via email or other online channels. We handle your personal data with care and in compliance with applicable legal provisions, processing it solely for the purposes described herein.
2. Legal Framework
This Privacy Policy is aligned with:
The EU General Data Protection Regulation (GDPR)
The Swiss Federal Act on Data Protection (nFADP), effective from September 1, 2023
The revised Swiss Data Protection Ordinance (revDPO)
The applicability of these laws depends on the specific circumstances of data processing.
3. Definition of Personal Data
“Personal data” refers to any information that identifies, or could reasonably be used to identify, an individual.
4. Third-Party Data
If you provide us with personal data relating to third parties (i.e family members), please ensure they are aware of this Privacy Policy and that you are authorised to share their information with us.
5. Scope of This Privacy Policy
This Privacy Policy may not cover all forms of data processing carried out by Swisslinx. In certain situations (i.e. job applications or specific client engagements), additional privacy notices may apply.
Data Processing
6. Collection and Processing of Personal Data
Swisslinx is an international recruitment consultancy specialised in executive, technology and finance recruitment, as well as in IT Consulting, working with our Clients to attain their business objectives, and our Candidates to further their careers. We source and place skilled professionals at all levels across abroad spectrum of strategic sectors. For this purpose, Swisslinx maintains a database of Candidates and Clients potentially interested in benefitting from our services. Swisslinx stores personal information and potentially supplies this information to prospective clients or third parties, upon express consent, for the purpose of these recruitment and consulting services.
We collect personal data when you:
Register on the Swisslinx website
Complete forms on our website
Communicate with us via email, phone, or other channels
The personal data we may collect includes:
Identification details: name, surname, date of birth, address, email address, telephone number
Professional information: job titles, work experience, educational background, salary expectations, qualifications, certifications
Technical data: IP address, browser type, location data, date and time of access
Financial information: bank account details (where necessary for processing payments or reimbursements)
Legal and compliance data: right-to-work documentation, results from sanction screening
7. Purpose and Legal Basis
We process your personal data for the following purposes:
Provision and improvement of our services
User account management
Compliance with legal or regulatory obligations
Protection of our legitimate business interests, such as fraud prevention and system security
The legal bases for processing under the GDPR and nFADP include:
Contractual necessity: Article 6(1)(b) GDPR / Article 13(1)(a) nFADP
Legitimate interests: Article 6(1)(f) GDPR / Article 13(1)(f) nFADP
Legal obligations: Article 6(1)(c) GDPR / Article 13(1)(e) nFADP
Consent: Article 6(1)(a) GDPR / Article 13(1)(b) nFADP
8. Consent and Storage
When you provide consent for specific data processing activities, we process your data within the scope of that consent, unless another legal basis applies. You can withdraw your consent at any time; however, this does not affect the lawfulness of processing based on consent before its withdrawal. We store personal data for the duration necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.
9. Data Transfers
Your personal data may be stored and processed in countries where we have offices or engage service providers, within or outside the European Economic Area (EEA) and the European Free Trade Association (EFTA). When transferring personal data to countries without an adequate level of data protection, we implement appropriate safeguards, such as standard contractual clauses, to ensure your data is protected. Your data may also be transferred within the Circle8 Group for administrative and operational efficiency, provided that appropriate safeguards are in place.
Cookies
We use cookies to enhance your experience on our website. For more information, please refer to our Cookie Policy.
Your Rights
Under the DP legislation, you have the following rights:
Right to access: Obtain confirmation and access to your personal data.
Right to be informed: Be informed about how your personal data is processed.
Right to rectification: Request correction of inaccurate or incomplete personal data.
Right to erasure: Request deletion of personal data when it is no longer necessary for the purposes for which it was collected.
Right to restrict processing: Request the restriction of processing under certain conditions.
Right to data portability: Receive your personal data in a structured, commonly used, and machine-readable format.
Right to object: Object to the processing of your personal data on grounds relating to your particular situation.
Right not to be subject to automated decision-making: Not to be subject to decisions based solely on automated processing, including profiling.
Right to withdraw consent: Withdraw consent at any time where we rely on consent for processing.
Right to prevent direct marketing: Object to the processing of personal data for direct marketing purposes.
To exercise these rights, please contact us using the details provided below.
Data Controller
Swisslinx AG
Löwenstrasse 29
8001 Zürich
Email: dataprotection@swisslinx.com
Changes to This Privacy Policy
Swisslinx may update this Privacy Policy from time to time. Any changes will be communicated via our website. The updated Privacy Policy will be effective upon posting.
Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, and alteration. However, please be aware that no data transmission over the internet is entirely secure, and we cannot guarantee the security of information transmitted to us. You may choose alternative methods of communication if you prefer not to transmit data electronically.
Contact
For more information on Swisslinx’s privacy practices or to exercise your rights, please contact us at:
Email: dataprotection@swisslinx.com
