Junior Admin Support Position

Start: ASAP

Duration: Ideally from 02/06/2025 (or asap) to 29/05/2026 with possible extension

Workload: 100%

Location: Basel-Stuecki (onsite presence required; remote work aligned with general policy)

Languages: English and German (fluent)

We are looking for a proactive and flexible Administrative Support professional to join a fast-paced digital transformation program. In this role, you will act as a right hand to the Nexus Admin Assistant, providing a wide range of organizational and administrative support to ensure smooth day-to-day operations across a program of 130 people.

• Supporting with ad hoc administrative tasks such as booking meetings, maintaining distribution lists, approving SharePoint access, and replying to inbox requests
• Booking travel and hotels, preparing visa letters and invitations, and managing data filing
• Assisting with HR and recruiting-related tasks
• Supporting the organization of offsite workshops: coordinating logistics, liaising with agencies and procurement, preparing documentation (e.g., lanyards, printouts), and occasionally travelling to workshop locations (up to 3 weeks, 6 times per year)
• Executing tasks assigned by the Nexus Admin Assistant and other Nexus stakeholders with speed, accuracy, and discretion

This position requires a high degree of flexibility, resilience under pressure, and a willingness to go the extra mile in a constantly changing and demanding environment.

• Previous experience in a dynamic, fast-paced administrative role
• Strong organizational, communication, and multitasking skills
• Proficiency in ARIBA PO and advanced skills in MS Office (Outlook, Word, PowerPoint, Excel)
• Familiarity with tools such as SAP, SharePoint, and MS Teams
• Able to work independently and deliver accurate work under tight deadlines
• Willingness to travel regularly for offsite workshops
• Comfortable reporting to and supporting the Nexus Admin Assistant rather than working in a peer-level role

This is an opportunity to be part of a high-impact transformation program in a leading global company. If you're detail-oriented, action-driven, and thrive in a fast-moving environment, we’d love to hear from you.

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